How to write an email to a university professor

Writing an email to send to a professor is always a source of anxiety and worry for university students.
In fact, the main fear is that of not having written a formal email correctly, risking giving the wrong impression to the teacher from whom one would like to ask for information, or with whom one would like to arrange a reception.
In fact, the reasons for writing an email can be many, such as having to ask for some clarification on the program, having to ask for an appointment or asking for the degree thesis.
Although email is now one of the most adopted and used means of communication within the university world, to communicate with teachers, administrative and teaching secretaries, it is still true that writing an email to a professor is a constant source of doubts and uncertainties.
In reality, there are simple but essential rules for writing an email correctly to the professor.
It will therefore be appropriate to consult the following practical and quick guide that Money.it has created for students.
Here's everything you need to know.
read also University thesis, the complete guide.
How and when to request it, score and speaker University, how to write an email to a professor: style and general rules Before seeing in detail how to write an email to the professor it is advisable to know some general rules, to ensure that you give a formal tone to the email.
The main objective is that the message is clear to the teacher upon first reading, without falling into informal and overly confidential tones.
It is therefore important to find your own balance between formality and effectiveness in communication.
To do this, just remember these simple rules: always use the form of courtesy, addressing the professor as Lei, it is advisable to use a capital letter to strengthen the form of courtesy (She and not her); write clearly, concisely and understandably; use a formal, polite and respectful tone; do not use colloquial abbreviations or slang expressions; do not enter any emoji; carefully reread everything you have written.
How to write an email to the professor: guidelines In order to correctly write an email to the professor, some precautions are necessary, which do not just stop at the form.
For this reason it is more important than ever to know what the rules are for each part that will make up the email, starting from the Subject.
Let's go in order.
Subject of the email Although it may seem obvious, it is important to explain the subject of the message that you are preparing to send to the teacher.
The purpose of the email subject is to make the recipient immediately understand the type of message and to provide a general idea of the content.
For this reason it is advisable to develop an object as concise and clear as possible such as "Request for appointment during reception" or "Request for information for thesis".
Greetings and address To write a formal email it is more important than ever to open it in the correct way, so it is important to address the teacher in the correct way.
It will therefore be important to use appropriate adjectives such as: Dear, Kind or other similar ones.
This must be followed by the title that identifies the recipient, therefore Professor (it is also possible to use the contracted forms).
Immediately afterwards it is important to enter the teacher's name and surname, insert a comma and return.
Body of the text The body is the real message that the teacher wants to send, so after having appropriately introduced yourself with your name, surname and degree course, or which course held by the teacher you followed, it is right to present the request for information .
It is more important than ever to remember to address the teacher as Lei, reinforcing it with the use of capital letters.
Final greetings and signature At the end of the request, all that remains is to move on to the leave form.
Also in this case you can opt for a longer sentence in which the desire for "kind feedback" from the teacher is expressed or you can prefer a shorter but still formal form such as "Yours sincerely".
At this point, after having reread carefully, paying attention to grammar, all you need to do is add your signature.
At that point you can click the send button.
How to write an email to the professor: an example After having seen what the general rules are for writing an email to the professor, it might be useful to see at least one example.
To: [e-mail address of the teacher] Subject: request for an appointment during office hours Dear (or Dear) Professor [Name and Surname], I am [Name][Surname], a student of the degree course in [name of the course ].
I hereby write to you to ask for an appointment during your office hours [day and time] to discuss [indicate topic or thesis request].
In this regard, I wanted to ask you when and where it would be possible to organize a first meeting.
Awaiting your kind reply.
I cordially greet you [Signature] read also How to write a university thesis: the structure