How to Create a Certified Email (PEC) as a Private Individual or Business

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Understanding Certified Electronic Mail (PEC)

From businesses to self-employed professionals and individual citizens, Certified Electronic Mail (PEC) has become an essential tool for various sectors.
This service functions similarly to traditional registered mail with a return receipt, offering legal assurances crucial in numerous interactions.

PEC is particularly vital for communications with public authorities.
But how can one open, activate, and use a PEC? Here’s a detailed guide to obtaining your Certified Electronic Mail through simple, step-by-step instructions.

Creating a Personal or Professional PEC

The distinction between PEC and traditional email

Practically, PEC operates much like standard email services.
Both methods allow easy and rapid communication, regardless of geographical distance.
Additionally, using PEC reduces paper and ink consumption, benefiting users financially and environmentally.

The primary difference lies in the legal value of PEC, akin to a registered letter with a return receipt.
Sending a PEC generates a receipt verifying the message was sent and delivered, ensuring the recipient cannot claim they didn’t receive it.
This feature underscores its utility for official communications.

Numerous trusted providers, such as Aruba, Infocert, Poste Italiane, and Legalmail, offer PEC services.
For more details, visit the AgID (Agenzia per l’Italia Digitale) website for a complete list of PEC providers.

Sending PEC to Traditional Email

Can a PEC be sent to a traditional email account? Yes, but note that it loses its legal significance in this case.
Even without a delivery receipt, sending a PEC to traditional email provides an acceptance receipt, which, while not legally binding, confirms the communication occurred smoothly.

Steps to Create a Personal PEC

While there’s no obligation for private citizens to have a PEC, many opt for it due to its numerous advantages, including legal validity for communications and cost savings compared to traditional mail.

Creating a PEC account is straightforward.
First, choose an accredited provider, submit personal data, create a username and password, and complete the necessary documentation.
Subsequently, verify your identity and activate your PEC account.

Documents Required

To complete the procedure, scan and send documents in JPG, PNG, or GIF formats.
You’ll typically need:

• A valid identification document (ID card, passport, etc.)
• A copy of your tax code
• A request for PEC activation document.

Identity Confirmation Procedure

This step verifies the PEC holder’s identity through methods such as SPID, Digital Signature with a PIN, Remote Signature, CIE (Electronic ID), or a Webcam verification process.
This confirmation generally takes from 24 hours to three days.

Costs of Opening a Personal PEC

Prices for PEC accounts can vary widely.
Some providers may offer free options or low-cost subscriptions.
For example, Aruba starts around 5 euros plus VAT for the first year, while Poste Italiane offers packages starting at 7 euros annually, VAT included.

Establishing a Professional PEC

PEC serves as a crucial communication tool for businesses, helping them interact with public administration and clients legally and efficiently.
Businesses mandated to have a PEC include all registered companies, professional associations, and public administration entities.

Steps to Open a Business PEC

The process for businesses mirrors that of personal PEC.
However, you’ll need to provide specific business information, such as tax numbers, names associated with the business, and documents confirming eligibility.

Costs for Business PEC

Providers offer various packages.
For instance, Aruba’s plans prices start at 25 euros plus VAT for basic plans, while InfoCert offers its services starting at 12.90 euros plus VAT annually.

For further details on sending a PEC, including a guide on how to send one, please refer to additional resources available through reputable sites.

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